Privacy Policy

Effective Date: September 1, 2026

Sixes Management Group (“Sixes Management,” “we,” “us,” or “our”) respects your privacy and is committed to protecting the personal information entrusted to us. This Privacy Policy explains how we collect, use, disclose, and protect information when you visit www.sixesmanagement.com, submit information through our website, communicate with our office, or use services we provide on behalf of a homeowners association, condominium association, property owners association, or other client community.

1. Scope of This Policy

This Privacy Policy applies to information collected through the Sixes Management website and related communications with our office.

Sixes Management provides management services on behalf of community associations. In some circumstances, we process information at the direction of an association’s board of directors. Questions or requests involving association records may need to be reviewed or approved by the applicable association.

Our website may provide links to third-party websites or services, including homeowner portals, payment processors, document services, and vendor websites. Those services are governed by their own privacy policies and are not controlled by this Privacy Policy.

2. Information We Collect

Depending on how you interact with us, we may collect the following information:

  • Name, mailing address, property address, email address, and telephone number;

  • Community or association affiliation;

  • Account, property, ownership, or residency information;

  • Communications submitted through contact forms, emails, work orders, surveys, or other requests;

  • Architectural modification requests, amenity requests, maintenance requests, compliance information, and supporting documents or photographs;

  • Payment and transaction information processed through third-party payment providers;

  • Records related to account balances, assessments, violations, maintenance matters, or other association business;

  • Device, browser, IP address, website activity, and similar technical information;

  • Employment application information if you apply for a position with Sixes Management; and

  • Any other information you voluntarily provide to us.

Please do not submit sensitive personal information through a general website contact form unless it is necessary for your request.

3. How We Collect Information

We may collect information:

  • Directly from you when you complete a form, send an email, call our office, submit a request, or otherwise communicate with us;

  • From the community association we manage, its board of directors, committees, legal counsel, accountants, vendors, or other authorized representatives;

  • From title companies, closing professionals, property owners, tenants, or other parties involved in association-related matters;

  • Automatically through cookies and similar technologies when you use our website; and

  • From third-party platforms used to provide homeowner portals, payment processing, communications, document storage, or other management services.

4. How We Use Information

We may use personal information to:

  • Respond to questions, inquiries, and service requests;

  • Provide property and community association management services;

  • Maintain owner, resident, tenant, and property records;

  • Process assessment payments and maintain account information;

  • Communicate association notices, meeting information, community updates, emergency messages, and other administrative information;

  • Process architectural requests, amenity reservations, work orders, maintenance requests, and compliance matters;

  • Assist with resale disclosures, closing requests, account statements, and association records;

  • Coordinate with boards, committees, vendors, attorneys, accountants, insurance representatives, and other authorized parties;

  • Maintain and improve our website, systems, services, and customer experience;

  • Protect the security and integrity of our systems and records;

  • Comply with contractual, legal, regulatory, and professional obligations; and

  • Establish, exercise, or defend legal rights and claims.

5. How We Share Information

We may disclose information when reasonably necessary to provide our services or conduct association business, including to:

  • The board of directors or authorized representatives of your community association;

  • Service providers that support our operations, including website hosts, software providers, homeowner portal providers, payment processors, mailing services, document storage providers, and technology vendors;

  • Association attorneys, accountants, auditors, insurance professionals, contractors, and other authorized vendors;

  • Title companies, closing attorneys, lenders, real estate professionals, and other parties involved in an authorized property transaction;

  • Government agencies, law enforcement, courts, or regulators when required or permitted by law;

  • Parties involved in a merger, acquisition, restructuring, or transfer of all or part of our business; and

  • Other parties when you direct or authorize us to make the disclosure.

We do not sell personal information for money. We do not share mobile telephone information or text-message consent with third parties for their independent marketing purposes.

6. Cookies and Website Analytics

Our website may use cookies and similar technologies to operate properly, remember preferences, understand website traffic, improve performance, and help protect against fraudulent or unauthorized activity.

Your browser may allow you to block or delete cookies. Disabling cookies may affect the availability or functionality of certain website features.

If third-party analytics, embedded content, or social media features are used on our website, those providers may collect information in accordance with their own privacy policies.

7. Homeowner Portals and Payment Processing

The homeowner portal and online payment services accessible through our website may be operated by third-party providers. Information submitted through those services is subject to the provider’s privacy and security practices.

Sixes Management generally does not directly receive or store complete payment card or bank account credentials entered through a third-party payment platform. Please review the applicable provider’s privacy policy and terms before submitting payment information.

8. Email and Text Communications

If you provide an email address or telephone number, we may use it to respond to your request or send administrative, account-related, community, maintenance, safety, or emergency communications.

Message and data rates may apply to text messages. You may opt out of nonessential text messages by replying STOP. You may request assistance by replying HELP or contacting our office. Opting out of text messages will not prevent us from contacting you through other permitted methods when necessary for association business or as required by law.

9. Data Retention

We retain personal information for as long as reasonably necessary to provide services, maintain association and business records, meet contractual requirements, resolve disputes, enforce agreements, and comply with legal, accounting, insurance, and regulatory obligations.

Retention periods may vary depending on the type of information and the requirements of the applicable community association.

10. Information Security

We use reasonable administrative, technical, and physical safeguards designed to protect personal information from unauthorized access, disclosure, alteration, misuse, or loss.

No website, email system, electronic transmission, or storage method can be guaranteed to be completely secure. You should avoid sending confidential financial information, passwords, government identification numbers, or other highly sensitive information through unsecured email or general website forms.

11. Your Choices and Requests

You may contact us to:

  • Request access to or correction of personal information we maintain about you;

  • Update your contact information;

  • Ask questions about how your information is used;

  • Opt out of nonessential communications; or

  • Request deletion of information, subject to applicable recordkeeping, contractual, association, and legal requirements.

We may need to verify your identity before completing a request. If the information is maintained on behalf of a community association, we may refer the request to or seek direction from that association.

Residents of jurisdictions that provide additional privacy rights may exercise those rights by contacting us using the information below. We will process verified requests as required by applicable law.

12. Children’s Privacy

Our website is not directed to children under the age of 13, and we do not knowingly collect personal information directly from children under 13 through the website. If we learn that such information has been submitted without appropriate authorization, we will take reasonable steps to delete it.

13. Third-Party Links

Our website may contain links to websites operated by third parties. Sixes Management is not responsible for the privacy, security, content, or practices of those websites. We encourage you to review the privacy policy of each third-party service you use.

14. Changes to This Policy

We may update this Privacy Policy periodically to reflect changes in our services, technology, legal requirements, or business practices. The revised policy will be posted on this website with an updated effective date.

15. Contact Us

Questions, concerns, or requests regarding this Privacy Policy may be directed to:

Sixes Management Group
2230 Towne Lake Parkway
Building 500, Suite 110
Woodstock, Georgia 30189

Email: info@sixesmanagement.com
Phone: (770) 575-0943